Data Privacy
Your Privacy, Our Promise
At SecureRoom, privacy and data protection are not mere compliance checkboxes; they form the very foundation of our values and engineering philosophy. We are deeply committed to managing your information with the highest levels of care, transparency, and security.
We implement comprehensive measures such as strict data access controls, continuous monitoring, encryption of data in transit and at rest using advanced AES-256 standards, and transparency mechanisms that allow you to understand how your data is processed. Our approach includes regular assessments, privacy impact analyses, and rigorous adherence to principles of data minimization and purpose limitation.
Beyond regulatory compliance, our promise is to prioritize your trust and confidence by embedding privacy by design and by default into our solutions, thereby making data privacy a core enabler of secure, seamless digital transactions.
How We Protect Your Data
Minimal Data Collection
At SecureRoom, we adopt a privacy-first approach by collecting only the information essential to provide and improve our platform services. We avoid unnecessary data collection, ensuring your personal and business details remain minimal and relevant. This helps reduce risk exposure and aligns with principles of data minimization under international privacy regulations.
End-to-End Encryption
We protect your documents, files, and user information using state-of-the-art AES-256 encryption both at rest and in transit. This military-grade encryption standard ensures that your data is transformed into unreadable ciphertext, which can only be accessed by authorized users with the correct decryption keys. No sensitive information ever leaves our platform unencrypted, safeguarding you against unauthorized interception or data breaches.
Strict Access Controls
Access to your data is rigorously managed through role-based permissions, multi-factor authentication, and granular access policies. Only authorized users designated by your organisation can view, edit, or manage your documents. These controls adhere to the “least privilege” principle, minimizing data exposure and enhancing accountability across your teams and external collaborators.
No Unauthorized Sharing
Your trust is paramount. We neither sell nor share your personal or business data with advertisers, unrelated third parties, or external marketers. Strict internal policies govern data usage, and we maintain full transparency about how your information is handled. Our platform operates solely to facilitate secure and compliant digital transactions, respecting your privacy as a fundamental right.
YOUR PRIVACY RIGHTS
Secureroom.AI supports a diverse range of sectors, providing highly secure and compliant data-room solutions to organisations across:
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A passionate team of 50+ support experts, product builders,
and designers committed to rethinking customer experience.
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We design every feature with your customers’ happiness in mind.
50+ Team Members
Located across two continents, our teams collaborate around the clock.
Your Privacy Rights
Access & Management
You have the right to access, review, update, or delete your personal information at any time. Our platform provides easy-to-use, self-service tools that enable you to manage your data transparently and efficiently, empowering you with full control over your information.
Right to Be Forgotten
You may request the permanent deletion of your personal data from our systems at any time, including upon account closure. We will promptly erase your data unless legal or regulatory obligations require us to retain certain information for a specified period. This ensures your data is not kept longer than necessary and respects your privacy choices.
Consent & Transparency
We are committed to clear, transparent communication about how your data is collected, used, and protected. We process your information strictly based on your informed consent or as required to provide our services, complying with all applicable privacy laws. This approach ensures you understand and agree with our data practices before we handle your information.
Cookie Control
You always maintain full control over cookies and tracking technologies used on our platform. Non-essential cookies and trackers are deployed only after you have explicitly opted in, and you can opt out at any time. Our cookie management tools ensure your browsing experience respects your privacy preferences thoroughly.
Regulatory Compliance
Our Commitment to You
Transparency
At SecureRoom, we believe in full transparency about what data we collect and how we use it. We never operate with hidden agendas or obscure practices. Our privacy policies and terms of service are clearly communicated, ensuring you always know how your information is handled and protected.
Security by Design
Privacy and security are foundational to every layer of our technology stack. From the initial platform design through ongoing development and daily operations, security principles are embedded following the industry best practices. This includes implementing a defense-in-depth strategy across infrastructure, application, and data levels, conducting rigorous risk assessments, threat modeling, and maintaining continuous testing and monitoring. Our approach ensures resilience against evolving cyber threats and compliance with stringent regulatory requirements.
Continuous Improvement
Data privacy regulations and security threats constantly evolve. We actively monitor global developments, update our policies, and enhance our systems to keep pace with these changes. This commitment to continuous improvement ensures that you remain compliant with emerging requirements and benefit from the latest advancements in data protection technology.
Questions? Need Assistance?
Our privacy team is here for you. If you’d like more information on how your data is managed, please contact us at [Info@secureroom.ai] (customize as needed).
Jessica Felicio
Jimmy Fermin
Frank Flores
Aiony Haust
Brooke Cagle
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